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TERMS AND CONDITIONS FOR EXHIBITING
Article 1 Definition of Terms 1. “Exhibitor” shall mean a firm, a cooperative or an organization which have submitted the application form for participation in the Exhibition. 2. “Exhibition” shall mean The Busan International Motor Show 2020 (BIMOS 2020). 3. “Organizer” shall mean BIMOS 2020 organizing office. Article 2 Allocation of Exhibit Space 1. The Organizer shall allocate the booth locations and sizes in accordance with the booth sizes, date of registration and the nature of the exhibits or in the manner the Organizer deems fit. 2. In the case that adjustment is necessary due to special circumstances such as exceeding the space secured by the organizer, the organizer can adjust the application area of the exhibitor. Article 3 Application and Payment Procedures 1. An application shall be submitted to Exhibition team at BEXCO, 55 APEC-ro, Haeundae-gu, Busan, Republic of Korea, together with a copy of the bank transfer slip or check for the initial payment of deposit, 50% of the total of the participation fee. Balance amount of the Participation Fee shall be paid no later than December 30, 2019. Booths of Exhibition will be allocated based on the criteria mentioned in [Article 2] and the applications submitted before the deadline for such submittal. Article 4 Participation Fee 1. Basic Participation Fee for space only booth shall be US $150 per ㎡ and US $2,200 per shell scheme booth (9㎡). VAT shall be separately paid the Exhibition directory. Article 5 Details of Participation Fee 1. The Participation Fee includes around-the-clock provision of security guard outside and cleaning of the Exhibition Pavilion, PR and provision of the Exhibition directory. Article 6 Installation and Removal 1. Installation and removal of the Exhibition facilities shall be completed within the stipulated period. Exhibitor shall pay the Organizer for any loss incurred due to delay in installation or removal or any damage to the Exhibition Pavilion made by him/her. Article 7 Provision of Information to Organizer 1. Exhibitor shall provide the Organizer with information on the items on display and details of work of installation for Exhibition so that the Organizer may be assured that all the equipment and things in Exhibition booths are in accordance with the regulation, and Exhibitor shall also provide information necessary for the planned advertisement of BIMOS 2020 by the Organizer. Article 8 Management of Exhibition Booth 1. Exhibitor shall display such items as he/she informed the Organizer as mentioned in the foregoing [Article 7] in his/her booth and have a representative(s) present there. 2. Activities of Exhibitor shall not go beyond the exhibition booth. The Organizer may put necessary restrictions if the items on display are not in accordance with the nature of the Exhibition. Article 9 Insurance, Security and Safety 1. Exhibitor shall insure all items of necessary equipment and items on display as required for the entire period of installation, duration of exhibition and removal. 2. The Organizer will provide for necessary security measure on behalf of exhibition parties and visitors to the exhibition, but ultimate responsibility for protection of all the items on display shall rest with Exhibitor. 3. The Exhibitor takes full responsibility to theft and damage of exhibition products and personal injuries. The Exhibitor cannot claim compensation to the organizer. 4. All devices used for exhibition such as electric lighting fixtures etc. shall be properly treated for fire-resistance as per relevant fire-fighting or safety regulations, and the Organizer may put restriction on installation, etc. if necessary for such. Article 10 Selling of Items on Display 1. Field sales (Direct Selling, Indirect Selling) are not allowed in principle. 2. However, except for the sales activities at the places specially designated by the organizer, if the sales activity is inevitable, the exhibitor should get permission from the Organizer and proceeded under responsible for the follow-up of customer, tax, etc. Article 11 Cancellation & Refund 1. In the event the exhibitor wants to cancel or reduce the size of exhibition, the Organizer will return the participation fee except the penalty fee shown in the table below without interest. Timing of cancellation Penalty Oct.1-Nov.30, 2019 30% of the total participation fee or the reduced size fee Dec.1,2019-Jan.31, 2020 50% of the total participation fee or the reduced size fee After Feb.1, 2020 100% of the total participation fee or the reduced size fee 2. In the event the exhibitor fails to comply with the Exhibition Manual or paying participation fee within the due date, the Organizer may invalidate the exhibitor’s application. In this case, it shall be handled according to the criteria of Article 1. 3. The point of withdrawal under Article 11.1 will be the date when the official notification for withdrawal by the exhibitor is received by the organizer. Article 12 Changes of Date or Place of Exhibition 1. The Organizer will not be liable for any loss incurred to any exhibitor, including participation fee and installation and operating expenses, resulting from the cancellation, change, or suspension of the Exhibition arising from a force majeure, government request, emergency, or anything not attributable to the organizer directly. Article 13 Supplementary Regulation 1. The Organizer may establish supplementary regulations other than those in this terms and conditions for exhibiting, and Exhibitor shall also observe them. Exhibitor shall also observe various regulations of Busan Exhibition & Convention Center., Ltd (BEXCO). Article 14 Settlement of Disputes 1. Any dispute that might occur between the Organizer and Exhibitor concerning interpretation of this Terms and Conditions for Exhibiting or mutual right and obligation shall follow the ruling of the Korean Commerce Arbitration Board located in Busan and its ruling is final and thus the matter may not be brought to a court.
Description of Applicant
Business Certification NO.
Person In Charge
Exhibits and Products
Application for Space & Participation Fee
Raw Space Booth
Shell Scheme Booth
※ 1 booth = 3mⅹ3m
Busan Bank, BEXCO Branch
We hereby apply for participation in BIMOS 2020 and enclose US$
, 50% of the participation fee.
55 APEC-ro, Haeundae-gu, Busan, S.KOREA(612-704)
TEL : +82-51-740-7459,7304 ｜ FAX : +82-51-740-3404 | E-mail : firstname.lastname@example.org
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